Contact Us: When your Child is Absent

Updated: Tue 20 Sep 2016   Share: Share on facebookShare on TwitterShare on MySpaceShare by Email

Attendance Procedures

          How to notify the school if your child is absent


  • Reporting Absence: Any student absence, whatever the reason, must be reported by 8.30am on each morning of absence, using the dedicated Attendance Line number -

01279 869555

  • The Attendance Line should be used for reporting absence and not the Admin School Offices or the main school number.
  • Emails will not be accepted for notification of absence.
  • If a ‘phone call has been made each day of absence, a subsequent written note will not be required.
  • Late arrival/missed registration:  Any student missing a form registration, either morning or afternoon for any reason, should sign in late using the Vericool sign in/out screen in the main reception area.  If they do not, an unauthorised absence may remain on their record and parents may be notified of absence unnecessarily.

If parents/guardians are aware of a reason why their child will arrive late on any occasion, they should notify the school by ringing the Attendance Line.


  • Signing Out/In: Signing out is done using the Vericool screen in main reception.  Any student needing to leave during the school day for an appointment, etc., must bring a note from their parents before or on the day in question.  Students must get the note initialled by their Form Tutor, or other appropriate member of staff, to indicate that permission has been granted.  The student must keep the note to present to the Receptionist at the front of school when signing out.  Students without a signed note will not be allowed off site until contact has been made with a parent/guardian.


Signing back in on return from an appointment must also be done electronically using the Vericool screen in Reception.



01279 869555


NEW: Attendance Procedures from September 2016


If your son/daughter is absent please call the school attendance line on 01279 869555 leaving a detailed reason.  In line with the Attendance Officer’s advice, in future reasons such as “unwell”, “poorly” and “sick” cannot be authorised and will be recorded as an unauthorised absence.  

We as a school set an individual target attendance of 96% and expect a student to achieve this to maximize their life chances. Did you know that:

100% Attendance = O lost learning hours

 96% Attendance = 37.5 lost learning hours

 90% Attendance = 95 lost learning hours

Please be aware in future should your son’s/daughter’s attendance drop below 95%, we will contact you and if it continues to fall to 93% then we will contact you again and may invite you into school. If we are still concerned and attendance continues to fall you will be asked to provide proof of absence i.e.  a doctor’s note, appointment card or a copy of prescribed medication, in order for the school to authorise any future absences.

As a school, following government guidance, we are no longer able to authorise absences in order that you can take a holiday. There may be applications for leave of absence that are considered to be exceptional circumstances and these need to be made in writing to the Assistant Headteacher of Student Welfare.  Exceptional circumstances may include:

  • Service personnel returning from a tour of duty abroad where it is evident the individual will not be in receipt of any leave in the near future that coincides with school holidays
  • Where an absence from school is recommended by a health professional as part of a parent or students rehabilitation from a medical or emotional issue
  • The death of an immediate family member
  • To attend the wedding of a parent or sibling


Only the school can authorise an absence. An explanation given by a parent/carer is not always sufficient for the school to authorise it. An absence may only be authorised if the absence is due to:

  •  Genuine student illness where a detailed reason has be left on the attendance line
  • “Leave” granted by the school for local medical appointments where either am or pm leave will be granted
  • The pupil being unable to attend due to exceptional unavoidable causes
  • Religious observance where applicable.

Associated Documents
PDF Document Attendance Procedure

How to notify the School if your child is absent

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